Labor Reports – eSUB Fusion

User Personas: Admin | Project Manager

Labor reports tell you whether the job is being built at the rate you bid it. They compare budgeted hours and units against what the field actually reported, so you can see a productivity problem while there is still time to do something about it.

There are three of them, and they answer different questions. All three read from the same source data:

Your project budget
Crew Timecards from Daily Reports

To perform the actions described in this article, you must have the Analytics - Labor Reports - View permission. See the Permissions table at the end of this article.

Use the links below to jump to a topic:

Which Report Answers Which Question
Where the Numbers Come From
View Project Labor Reports
Labor Productivity
- Labor Productivity Columns
Labor Unit Productivity
Lost Hours Report
- Lost Hours Columns
- How to Use the Lost Hours Report
Permissions
FAQ

Which Report Answers Which Question

Report	The question it answers	Requires
Labor Productivity	Are we burning hours faster than we budgeted them?	Budgeted hours on the project.
Labor Unit Productivity	Are we installing at the production rate we bid?	Budgeted hours AND budgeted units, plus units reported in the field.
Lost Hours	How much time did we lose, and to what?	Lost hours recorded on Daily Reports.

Labor Productivity is the one to start with, because it needs the least setup. Labor Unit Productivity is the more powerful of the two, but only if your crews are reporting installed quantities as well as hours.

Where the Numbers Come From

No figure in these reports is typed in directly. Each column is fed by something upstream, which is why a blank column is nearly always a setup or data-entry gap rather than a reporting fault.

Column family	Source
Original budgeted hours and units	The Budgets page under Settings on the project.
COR and approved change order hours	Change Order Requests in Approved status. Change orders in any other status are excluded.
Actual hours and completed units	Crew member timecards, entered through Daily Reports.
Lost hours	Lost hours recorded on Daily Reports, separately from hours worked.
Cost code names	The project cost code list.

Viewing the Labor Report options from the project's slide-out menu options.

View Project Labor Reports

Select a project from the project list, then select Labor Productivity, Labor Unit Productivity or Lost Hours under Reporting in the slide-out menu
Select a custom date range if you want to narrow the period shown

If you would like to export the report for further analysis:

Select the Actions button, then select the export option
Choose either Excel (.xlsx) or .csv format, then save the file on your computer

The export reflects what the report is currently showing, so set your date range before exporting.

Labor Productivity

The Labor Productivity report is labor focused. It compares your total budgeted hours for each cost code against the hours actually reported in the field.

Labor Productivity Columns

Column	What it shows
Project Cost Code and Name	The cost code number and name as it appears on the project cost code list.
Original Budgeted Hours	The original hour estimates associated with each cost code, pulled from the Budgets page under Settings.
COR Hours	Hours from change orders in Approved status associated with each cost code.
Total Budgeted Hours	The sum of original hour estimates and approved change order hours.
Actual Hours	All reported hours for the cost code from crew member timecards, derived from Daily Reports.
Remaining Hours	Total Budgeted Hours minus Actual Hours.
Lost Hours	Reported lost hours for the cost code, derived from Daily Reports.

Labor Unit Productivity

The Labor Unit Productivity report combines labor and production unit data for each cost code. It shows percentage complete per cost code and compares budgeted against actual production rates, which is the closest thing to a direct read on whether the crew is hitting the rate you bid.

Its columns fall into three groups:

Budgeted Values

Column	What it shows
Project Cost Code and Name	The cost code number and name as it appears on the project cost code list.
Original Budgeted Hours	The original hour estimates for each cost code, pulled from the Budgets page under Settings.
Approved CO Hours	Hours from change orders in Approved status for each cost code.
Total Hours	The sum of original hour estimates and approved change order hours.
Original Budgeted Units	The original unit estimates for each cost code, pulled from the Budgets page under Settings.

Actual Values

Column	What it shows
Actual Hours	All reported hours for the cost code from crew member timecards, derived from Daily Reports.
% Complete Hours	Actual Hours divided by Total Hours for each cost code.
Completed Units	All reported units for the cost code from crew member timecards, derived from Daily Reports.
% Complete Units	Actual Units divided by Original Budgeted Units for each cost code.
Remaining Units	Total Budgeted Units minus Actual Units.

Production Rates

Column	What it shows
Budgeted Rate	Total Budgeted Units divided by Total Hours for each cost code.
Actual Production Rate	Actual Units divided by Total Hours for each cost code.
Production Rate Difference	Actual Production Rate minus Budgeted Rate for each cost code.

Lost Hours Report

The Lost Hours report tracks and documents hours lost on the job to issues outside the planned work, such as trade stacking, material delays, site access problems or appointments. Beyond productivity analysis, it is the documentation you need when the lost time was somebody else's fault.

This report is an easy way to quickly view and summarize all Lost Hours entered on a Daily Report for analysis and documentation needed for any delay claims, change conditions notices and subsequently reimbursement per change order.

Viewing the Lost Hours Report. Clicking the *DR Number* link opens the corresponding Daily Report the lost hours were captured.

Lost Hours Columns

Column	What it shows
Date	The specific date the lost hours occurred, which gives you a timeline for analysis.
Cost Code	The code associated with the work being performed, for example 100 Labor. Categorises which types of work are being impacted.
Labor Class	The role of the affected crew member, e.g. Foreman, Journeyman or Laborer.
Crew Member	The specific crew member affected by the delay.
Lost Hours	The number of hours that crew member lost to the delay.
Comments	The reason for the delay, for example "Team had to stay 2 extra hours because of the late material delivery". This is what turns the report into usable documentation. The comments are derived from crew member specific comments on the Crew Tab of the Daily Report, not from the General Info's Comment fields. Anytime Lost Hours are entered on a Daily Reports, Comments are required.
DR Number	Links the lost hours back to a specific Daily Report for cross-reference.

How to Use the Lost Hours Report

Use	How
Tracking project delays	Review the comments and total hours lost to find root causes. Recurring issues such as material delays or trade stacking become visible once they are written down in one place.
Cost management	Lost hours are additional project cost, so the report feeds the analysis needed for potential cost forecasting and budget adjustments.
Performance monitoring	Assess productivity levels and identify workflow changes that would reduce delays.
Reimbursement	Where lost hours are outside your control, such as weather, late deliveries or incomplete work by another subcontractor, the report documents why you should be reimbursed for the additional time on site.

Permissions

Permission	What it allows
Analytics - Labor Reports - View	View the Labor Productivity, Labor Unit Productivity and Lost Hours reports on a project. This permission also governs the project progress bar and the Project Summary widgets, so removing it hides those as well.

If a user cannot see a report described in this article, review their Analytics permissions. Admins manage these from User Permissions.

FAQ

A cost code shows budgeted hours but no actual hours.

No time has been recorded against that cost code in a Daily Report, or the hours were recorded against a different code. Actual hours come only from crew timecards, so if the work happened but was logged elsewhere, this is where it shows.

Unit columns are empty.

Either no budgeted units were entered on the Budgets page, or the field is not reporting installed quantities on Daily Reports. Labor Unit Productivity needs both sides to produce a rate. See Where the Numbers Come From.

Do lost hours reduce the hours on a timecard?

No. Lost hours are recorded separately and are for reporting only. The full hours worked should still be entered in the Hours Worked fields on the Daily Report.

Are change order hours included?

Only from change orders in Approved status. Hours on a change order that is still pending, priced or returned are excluded until it is approved, which is worth remembering when a total looks lower than you expected.

A user lost the project progress bar and summary widgets.

The Labor Reports permission controls those as well as the reports themselves. If it was removed to hide labor reporting, the progress bar and Project Summary widgets go with it. That is intended behavior, since those widgets surface the same labor data in condensed form.

A cost code is over 100 percent complete.

The crew reported more hours or units than were budgeted for that code. That is either a genuine overrun, work booked to the wrong cost code, or a budget that was set too low. The Comments on any related Daily Reports usually tell you which.