Project Mailbox (Mobile)

User Personas: Project Manager | Field User

The Mailbox captures all incoming and outgoing correspondence related to your project so that all project users can easily review and stay up to date on project communications. For correspondence that does not originate in eSUB Fusion, simply forward it to your unique project email address to keep it on record in your project’s Mailbox.

The project Mailbox on mobile is read-only, and a network connection is required to access it. The Mailbox has additional features on the web interface.

To perform the actions in this article, you need the Mailbox - View and Edit permissions. See Set Up User Permissions, or contact an Admin user to adjust your permissions.

This article covers the mobile component of the Project Mailbox. For the web component and additional details, see: Project Mailbox.

Use the links below to jump to a topic:

• View and Manage the Project Mailbox
  • Mailbox Features
• Capture Email Replies
• Send Correspondence to a Project
  • Locate the Project Email Address
• Frequently Asked Questions

View and Manage the Project Mailbox

From the Project Home Screen: Select a project from the project list, then select Project Mailbox Select the Inbox or Outbox tab depending on the messages you wish to view Use the search bar and the sort and filter button to refine the list Select a message to view it Each message in the list displays the sender, the subject, the date, and a link to the eSUB document the email belongs to.

Mailbox Features

Search, sort, and filter the Mailbox Use the search bar at the top of the page to enter your search criteria Select the sort and filter button next to the search bar to open the Sort & Filter page Make your selections in the Sort By and Document Type fields, then select the checkmark to apply Select Reset Filters to clear your selections See Navigating Through the eSUB Fusion Interface on Mobile for more guidance.

View emails and related documents Select a message to view its contents, including the subject, sender, and document type Select the link under Linked Document to view the related document

Capture Email Replies

Replies to your eSUB Fusion emails are seamlessly integrated back into your project as long as the reply includes the binding email address from the original email. 

The binding email address is a unique, automatically generated address that allows eSUB’s email server to associate the incoming reply with the document’s email chain in your project. 

When your recipient selects Reply on an email sent from your project, the binding email address automatically appears in the To field. 

The recipient can enter their response, add additional recipients, or add attachments as they normally would with any other email.

1. Open the message from eSUB in your email client and reply to the email as you normally would
2. Leave the binding email address in the To, CC, or BCC field to automatically capture the reply in your project Mailbox

See Project Mailbox for more details on how email replies are captured.

Send Correspondence to a Project

Messages that originate outside of eSUB Fusion can still be integrated into your project by forwarding them to your project’s unique email address. Once forwarded, they are readily available for your project team to review.

1. Open the message in your email client and select Forward (you may also use Reply or compose a new email)
2. Paste the project email address in the To or CC field and select Send

Locate the Project Email Address

From the Project Home Screen: Select a project from the project list, then select the info icon next to the Project Address to open Additional Project Info Select the copy icon on the Email Address field to copy the project email address

Add the project email address as a contact in your email client so you can easily forward correspondence to your project.

Frequently Asked Questions

To view FAQs related to this and all other tools, see Frequently Asked Questions (FAQ).

See also: Manage Projects on Mobile